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Add You - Dealing With Your Holiday Email Backlog
When you buy a frozen food vending machine you could very well find yourself in a profitable business.There is lots of information that you can get about vending machines and how they work. The only problem you will have is trying to figure where to start your research!There are a variety of toy machines, frozen food vending machines, candy machines and health food machines that present you with a business opportunity. T
Allow yourself a few minutes to take a quick look at any new emails – in case there is anything important that needs attention, but I mean a ‘few minutes’. Don’t get distracted!
Third scan – if your filters haven’t already sorted out reading emails, now is the time to place all of these in the appropriate folder(s).
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There are two distinctly different ends of your business for marketing purposes. To successfully and profitably market your business, it is critical you fully understand both ends and continue to operate them effectively and continuously. I will refer to these as “front-end” and “back-end” activities. Each requires different activities. The two need to be kept separate and must never be confused. Before we go on to consider these conc
If you’re someone who relies on email as part of your business, you probably dread coming back from holiday to hundreds of emails. The thought of spending the first week dealing with them all and feeling that you’re having to catch up all the time, so here are a few ideas to help you deal with the backlog.
The process for dealing with a holiday backlog is the same as handling emails on a daily basis, the volume is just much larger.
Once you’ve planned out the important things you need to get done on your first day back, set aside an hour to go through your inbox. Yes, I know it’s probably going to take much longer than that but it’s just the start.
Don’t respond to any new incoming emails until you have cleared what’s already in your Inbox.
First scan – DON’T READ OR RESPOND TO ANY EMAILS ON THIS SCAN. Just go through quickly and eliminate the spam and any email you know you don’t need to read. Use the sort function to sort your email by sender or subject, which makes it easier to delete the junk.
You don’t have time to read everything so delete anything that doesn’t require your attention or have information you absolutely MUST have. Don’t save it ‘just in case’.
Second scan – pick out all the priority emails you need to respond to first and place them in a separate ‘Action’ folder.
Set aside time in your diary to respond to your ‘Action’ emails – either do this in that first hour, as you should still have a reasonable chunk of the first hour left, or set aside more time later in the day.
Depending on the volume of emails, you should be able to complete these first two scans in the first hour. Do the third scan too if you still have time, otherwise leave that until the next time you’re scheduled to work on your email.
Allow yourself a few minutes to take a quick look at any new emails – in case there is anything important that needs attention, but I mean a ‘few minutes’. Don’t get distracted!
Third scan – if your filters haven’t already sorted out reading emails, now is the time to place all of these in the appropriate folder(s).
With the holidays just around the corner, many of us ponder
how we will be able to stay on pace with our production
goals AND participate in holiday festivities. Who wants to
think of shopping, cooking, house guests, decorating, and
entertaining when you’re already maxed out! Well, don’t
think of it as more work. Look at the season with a pair of
fresh eyes. Take advantage of the holiday season to
rejuvenate your body an
Once you’ve planned out the important things you need to get done on your first day back, set aside an hour to go through your inbox. Yes, I know it’s probably going to take much longer than that but it’s just the start.
Don’t respond to any new incoming emails until you have cleared what’s already in your Inbox.
First scan – DON’T READ OR RESPOND TO ANY EMAILS ON THIS SCAN. Just go through quickly and eliminate the spam and any email you know you don’t need to read. Use the sort function to sort your email by sender or subject, which makes it easier to delete the junk.
You don’t have time to read everything so delete anything that doesn’t require your attention or have information you absolutely MUST have. Don’t save it ‘just in case’.
Second scan – pick out all the priority emails you need to respond to first and place them in a separate ‘Action’ folder.
Set aside time in your diary to respond to your ‘Action’ emails – either do this in that first hour, as you should still have a reasonable chunk of the first hour left, or set aside more time later in the day.
Depending on the volume of emails, you should be able to complete these first two scans in the first hour. Do the third scan too if you still have time, otherwise leave that until the next time you’re scheduled to work on your email.
Allow yourself a few minutes to take a quick look at any new emails – in case there is anything important that needs attention, but I mean a ‘few minutes’. Don’t get distracted!
Third scan – if your filters haven’t already sorted out reading emails, now is the time to place all of these in the appropriate folder(s).
<
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You don’t have time to read everything so delete anything that doesn’t require your attention or have information you absolutely MUST have. Don’t save it ‘just in case’.
Second scan – pick out all the priority emails you need to respond to first and place them in a separate ‘Action’ folder.
Set aside time in your diary to respond to your ‘Action’ emails – either do this in that first hour, as you should still have a reasonable chunk of the first hour left, or set aside more time later in the day.
Depending on the volume of emails, you should be able to complete these first two scans in the first hour. Do the third scan too if you still have time, otherwise leave that until the next time you’re scheduled to work on your email.
Allow yourself a few minutes to take a quick look at any new emails – in case there is anything important that needs attention, but I mean a ‘few minutes’. Don’t get distracted!
Third scan – if your filters haven’t already sorted out reading emails, now is the time to place all of these in the appropriate folder(s).
<
If your company is planning to exhibit at a trade show and your firm has an intriguing new product or service to showcase, you may be able to generate thousands of dollars in free exposure by hiring a public relations specialist to get national and international media coverage. By hiring a public relations pro, you will be assured of getting releases to the industry trade media about that hot new product you are featuring. The trade s
Set aside time in your diary to respond to your ‘Action’ emails – either do this in that first hour, as you should still have a reasonable chunk of the first hour left, or set aside more time later in the day.
Depending on the volume of emails, you should be able to complete these first two scans in the first hour. Do the third scan too if you still have time, otherwise leave that until the next time you’re scheduled to work on your email.
Allow yourself a few minutes to take a quick look at any new emails – in case there is anything important that needs attention, but I mean a ‘few minutes’. Don’t get distracted!
Third scan – if your filters haven’t already sorted out reading emails, now is the time to place all of these in the appropriate folder(s).
<
Sometimes success can create a cloudiness in our vision that causes us to miss, overlook or even ignore issues and challenges that could have an impact on sustaining profitability. Continued success can sometimes lead us into a comfort zone that may even hide existing problems that one day may end up biting us and taking a big chunk out of that profitability that you currently enjoy. Don't let success and profitability cloud your focu
Allow yourself a few minutes to take a quick look at any new emails – in case there is anything important that needs attention, but I mean a ‘few minutes’. Don’t get distracted!
Third scan – if your filters haven’t already sorted out reading emails, now is the time to place all of these in the appropriate folder(s).
Fourth scan – deal with what’s left. Less urgent action emails can now be dealt with. What’s left? If it’s not action or reading – it’s probably not urgent so can be deleted.
Once you’ve safely dealt with the backlog that came in while you were away – only then, can you deal with applying the same process to the new emails that have come in.
I’ve mentioned before that I have a number of accounts that I use to sort my email before it even gets to the Inbox and folders. Non-essential newsletters and recent Internet account sign-ups, go to one email address. Postings from discussion groups go to another account. Work related emails and the newsletters I really want to read, go to my main account and then use filters to sort these into folders.
Before you go away – if you have the option – switch any email groups to special notices or admin only. You can do this for all Yahoo groups and some online discussion/networking groups usually allow you to switch off email notification. This will reduce the volume coming through in the first place so you have less to deal with.
Copyright 2006: Clare Evans
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