-and as I have said, in the case of some color output devices over 10 times that of what it need be.

Cost saving via multi-functional copier deployment

Now, advances in digital copier technology have made it easier for businesses to have a choice in how documents are produced. This fact alone brings total printing and copying expenditure back to organizational control while at the same time significantly increasing users’ productivity. And as a bonus, such control extends to fax handling in devices where a fax module is specified.

A typical diagrammatic presentation of device deployment review can be seen by the print migr

As businesses grow and expand, it is often the case that some huge potential cost savings are often ignored - or simply left unaddressed. This is often the case when additional personnel are brought in to cope with expanding daily project management, marketing or administrative needs. Typically in these environments, work groups are created and with them, an expanding set of computer workstations and their associated printer devices. This of course is in addition to a growing requirement for photocopying and the creating of quality, hard copy, presentation materials.

The problem of multiple printing devices

Over time I have found on average, within growing businesses employing greater than 25 people, a proliferation of printing devices occurs, mainly in a drive for efficiency to enable individual personnel to create print copies on demand. As this happens, there can be up to approximately nine mono and three color print devices-that is, ten printing devices to every one photocopier.

Meanwhile, it is well proven that printers are comparatively more expensive and variable in their cost to run for the same given volume of print than photocopiers. Additionally, a photocopier system comes with its own full maintenance and service support, whereas this aspect of ownership of printer devices is less apparent, and often ignored. The low cost of acquisition is the attraction, which is fine when the printer works. It is less fine, when the management of dozens of randomly purchased, low cost devices brings its own maintenance, consumables control and servicing headaches.

About photocopiers and their print functionality

Increasingly, it is becoming clear that the quick fix solution gradually becomes a major contributor to the burden of costs. The digital photocopier on the other hand, is a diametrically opposed value proposition. A photocopier is relatively expensive to buy or lease, yet generally at least four to ten times cheaper to run with a fixed, fully inclusive cost per page that delivers business critical service support. And of course these days, photocopiers come in the form of Multi-functional, all-in-one devices, often with a modular approach to add-on functions.

Additionally, print volumes have been increasing exponentially for a few years - driven in part by the low cost of acquisition of desktop printers - whilst copier volumes have remained stable if not slightly diminishing. It is clear to see that with the resulting ease, convenience and uncontrollability of mono and color printers the hidden yet very real costs to an organisation are huge-and as I have said, in the case of some color output devices over 10 times that of what it need be.

Cost saving via multi-functional copier deployment

Now, advances in digital copier technology have made it easier for businesses to have a choice in how documents are produced. This fact alone brings total printing and copying expenditure back to organizational control while at the same time significantly increasing users’ productivity. And as a bonus, such control extends to fax handling in devices where a fax module is specified.

A typical diagrammatic presentation of device deployment review can be seen by the print migra

on average, within growing businesses employing greater than 25 people, a proliferation of printing devices occurs, mainly in a drive for efficiency to enable individual personnel to create print copies on demand. As this happens, there can be up to approximately nine mono and three color print devices-that is, ten printing devices to every one photocopier.

Meanwhile, it is well proven that printers are comparatively more expensive and variable in their cost to run for the same given volume of print than photocopiers. Additionally, a photocopier system comes with its own full maintenance and service support, whereas this aspect of ownership of printer devices is less apparent, and often ignored. The low cost of acquisition is the attraction, which is fine when the printer works. It is less fine, when the management of dozens of randomly purchased, low cost devices brings its own maintenance, consumables control and servicing headaches.

About photocopiers and their print functionality

Increasingly, it is becoming clear that the quick fix solution gradually becomes a major contributor to the burden of costs. The digital photocopier on the other hand, is a diametrically opposed value proposition. A photocopier is relatively expensive to buy or lease, yet generally at least four to ten times cheaper to run with a fixed, fully inclusive cost per page that delivers business critical service support. And of course these days, photocopiers come in the form of Multi-functional, all-in-one devices, often with a modular approach to add-on functions.

Additionally, print volumes have been increasing exponentially for a few years - driven in part by the low cost of acquisition of desktop printers - whilst copier volumes have remained stable if not slightly diminishing. It is clear to see that with the resulting ease, convenience and uncontrollability of mono and color printers the hidden yet very real costs to an organisation are huge-and as I have said, in the case of some color output devices over 10 times that of what it need be.

Cost saving via multi-functional copier deployment

Now, advances in digital copier technology have made it easier for businesses to have a choice in how documents are produced. This fact alone brings total printing and copying expenditure back to organizational control while at the same time significantly increasing users’ productivity. And as a bonus, such control extends to fax handling in devices where a fax module is specified.

A typical diagrammatic presentation of device deployment review can be seen by the print migr

r devices is less apparent, and often ignored. The low cost of acquisition is the attraction, which is fine when the printer works. It is less fine, when the management of dozens of randomly purchased, low cost devices brings its own maintenance, consumables control and servicing headaches.

About photocopiers and their print functionality

Increasingly, it is becoming clear that the quick fix solution gradually becomes a major contributor to the burden of costs. The digital photocopier on the other hand, is a diametrically opposed value proposition. A photocopier is relatively expensive to buy or lease, yet generally at least four to ten times cheaper to run with a fixed, fully inclusive cost per page that delivers business critical service support. And of course these days, photocopiers come in the form of Multi-functional, all-in-one devices, often with a modular approach to add-on functions.

Additionally, print volumes have been increasing exponentially for a few years - driven in part by the low cost of acquisition of desktop printers - whilst copier volumes have remained stable if not slightly diminishing. It is clear to see that with the resulting ease, convenience and uncontrollability of mono and color printers the hidden yet very real costs to an organisation are huge-and as I have said, in the case of some color output devices over 10 times that of what it need be.

Cost saving via multi-functional copier deployment

Now, advances in digital copier technology have made it easier for businesses to have a choice in how documents are produced. This fact alone brings total printing and copying expenditure back to organizational control while at the same time significantly increasing users’ productivity. And as a bonus, such control extends to fax handling in devices where a fax module is specified.

A typical diagrammatic presentation of device deployment review can be seen by the print migr

to ten times cheaper to run with a fixed, fully inclusive cost per page that delivers business critical service support. And of course these days, photocopiers come in the form of Multi-functional, all-in-one devices, often with a modular approach to add-on functions.

Additionally, print volumes have been increasing exponentially for a few years - driven in part by the low cost of acquisition of desktop printers - whilst copier volumes have remained stable if not slightly diminishing. It is clear to see that with the resulting ease, convenience and uncontrollability of mono and color printers the hidden yet very real costs to an organisation are huge-and as I have said, in the case of some color output devices over 10 times that of what it need be.

Cost saving via multi-functional copier deployment

Now, advances in digital copier technology have made it easier for businesses to have a choice in how documents are produced. This fact alone brings total printing and copying expenditure back to organizational control while at the same time significantly increasing users’ productivity. And as a bonus, such control extends to fax handling in devices where a fax module is specified.

A typical diagrammatic presentation of device deployment review can be seen by the print migr

-and as I have said, in the case of some color output devices over 10 times that of what it need be.

Cost saving via multi-functional copier deployment

Now, advances in digital copier technology have made it easier for businesses to have a choice in how documents are produced. This fact alone brings total printing and copying expenditure back to organizational control while at the same time significantly increasing users’ productivity. And as a bonus, such control extends to fax handling in devices where a fax module is specified.

A typical diagrammatic presentation of device deployment review can be seen by the print migration example from Principal Corporation (www.principalcorp.co.uk) in the UK.

This scenario addresses the main user requirements which include: - the unit needs to be located within reasonable distance of work groups; the unit is able to easily complete the document build. i.e. finishing, folding etc;it does the job faster than any desktop device from when the return key is hit, it finishes jobs quickly to avoid bottlenecking, and finally is easy to use from the desk.

From the business requirements perspective, this solution delivers full usage measurement and control. Information can easily be exported into cost management applications, network traffic is reduced, additional future-proofing benefits such as scanning, to email, file, ftp etc are in place, and the systems ensure all work areas are as compact and as quiet as possible.

Conclusion: adopt a procurement strategy and save costs Here I have outlined a different approach taken to that of buying a standard replacement copiers or printers. These days the proliferation of highly advantageous lease-purchase benefits, extreme industry competition to deliver at rock-bottom initial purchase costs, extraordinary leaps in system reliability and all-in-one functionality without any compromise in quality, mean that the case is compelling to review the costs of acquisition of so-called "high-end" office equipment systems. A long-term, cost strategy will reduce those everyday printing costs in a very big way.